The exact documents for a land sale depend on the property, but sellers can prepare the core records before finding a buyer.
Ownership document
Have the original title or certificate that corresponds with the registered parcel.
Do not advertise one parcel while showing buyers documents for a parent parcel unless you clearly explain the subdivision status.
Identification and PIN
The State Department for Lands lists identification or passport documents and KRA PIN among transfer requirements.
If the owner is a company, estate, trust or represented by an attorney, additional authority documents may be required.
Executed transfer
The formal transfer instrument forms part of the registration process.
It is separate from the sale agreement.
Consent where applicable
Some properties require consent before transfer.
Agricultural land can require Land Control Board consent. Leasehold property or restricted titles can have other consent requirements.
Valuation and stamp duty documents
The transfer process includes valuation and stamp-duty steps.
The government transfer checklist includes the valuation report and stamp-duty receipt.
Rent clearance
Where applicable, land-rent clearance can be required.
County rates may also need to be addressed as part of completion.
Sale agreement
Although it is not the title transfer itself, the sale agreement records the commercial terms between buyer and seller.
See land sale agreements in Kenya.
Prepare before the buyer asks
A seller who only starts looking for documents after receiving a deposit creates unnecessary risk and delay.
Have your advocate review the property early and tell you what is missing before marketing heavily.